How-to: Email Configuration for Outlook 2002

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Purpose

To receive email from the new server, some settings must be created or changed in your email client (Outlook). This How-To assumes you are using Outlook 2002 as our email client. If you are using a different client, you may still understand what settings you need to make be reviewing this How-To.

Settings

  • POP3 server www.gogoat.net
    • Requires SSL
    • Uses port 995
  • SMTP server www.gogoat.net
    • Requires SMTP Authentication
    • Uses port 587
  • IMAP server www.gogoat.net
    • Requires SSL
    • Uses port 993

Take Precautions

I suggest renaming any current email account you wish to change by appending 'OLD' to the name. Then, do not make changes to the OLD account but instead add a new account. Once you are satisfied with the results of your new accounts, you may delete any unneeded OLD accounts.

Three Ways to Collect Email

The email server offers three options for managing email. These are web mail, POP, and IMAP.

Squirrelmail
The webmail software is called Squirrelmail and allows you to manage all of your email via any internet connection.
POP
POP is a method of accessing electronic mail that allows an email client program (Outlook) to download messages to the client computer. POP works best when one uses a single computer, wherein messages are downloaded and then deleted from the mail server. POP is the method currently used to access email. If you are satisfied with the current email system, then please choose the POP option.
IMAP
IMAP provides access to email that is kept on the mail server. In other words, it permits a client email program (Outlook) to access remote messages as if they were local. For example, email stored on an IMAP server can be manipulated from a desktop computer at home, a workstation at the office, and a notebook computer while traveling, without the need to transfer messages or files back and forth between these computers.

If you are likely to use multiple computers, extensively utilize web mail, or wish your email to remain stored on the mail server, then choose the IMAP option. Choosing IMAP may mean that you have a few new tricks to learn to fully manage its capabilities.

A Word about User Names

User names can sometimes be confusing. You may have more than one username including, a login username for your computer or network, and a username for your email account. These are separate items. The gogoat email server requires that your username include your domain. Using a typical login name of jjones and a domain of domain.com for example:

  • Email address = jjones@domain.com
  • The email username is jjones@domain.com which is the same as my email address. If you use an email address such as gary.dalton@gruffgoat.com, that is an alias set up by your email administrator but it is not your username.
  • The nickname portion of the username is jjones
  • The domain of the username is domain.com

Step-by-step

Setting your password

Choose a password that is a least 6 characters and not a dictionary word. GGIS will occasionally audit password suitability and may require overly simple passwords to be changed. Additionally, please do not use the same password as you use for your work login.

Having problems selecting a password? Try this online password generator.

  1. Visit web site https://www.gogoat.net/cgi-bin/qmailadmin (very important to use https)
  2. Enter your User Account, this is the nickname portion of your new email username
  3. Enter your Domain Name, this is the domain of your new email username
  4. Enter your password, your initial password is the same as the nickname portion of your new email username
  5. Click Login
  6. Enter your new password into the 2 password boxes
  7. Click Modify User
  8. Click Logout

Accessing Email Account Settings in Outlook

  1. Open Outlook
  2. Select Tools > Email Accounts
  3. Select View or change existing e-mail accounts
  4. Click Next
  5. Select the appropriate email account
  6. Click Change.

Renaming your Current Outlook Account

  1. Access your account settings
  2. Click More Settings
  3. Select the General tab
  4. Rename your account
  5. Click OK
  6. Click Next
  7. Click Finish

Create a New Account

  1. Open Outlook
  2. Select Tools > Email Accounts
  3. Select Add a new email account
  4. Click Next
  5. Select either POP3 or IMAP
  6. Click Next

Creating a POP3 Account

  1. Create a new account
  2. In the Setting dialog enter the following information:
    • Your Name:
    • Email Address: loginname@yourdomain.com (substitute your real email address)
    • Incoming mail server (POP3): www.gogoat.net
    • Outgoing mail server (SMTP): www.gogoat.net
    • Username: nickname@yourdomain (substitute your new email username)
    • Password: ****** (the password you created while 'Setting your password')
    • Remember password: (your choice)
  3. Click More Settings
  4. Select the General tab
    • Enter the applicable information
  5. Select the Outgoing Server tab
    • Check My outgoing server (SMTP) requires authentication
    • Check Use same settings as my incoming mail server
  6. Select the Advanced tab
    • Under Incoming server (POP3), check This server requires an SSL-secured connection (SSL)
    • Verify that the box next to Incoming server (POP3) changed to 995
    • Change the box next to Outgoing server (SMTP) to 587
  7. Click OK
  8. Click Next
  9. Click Finish
  10. Please make certain to change your default account (see below)

Creating an IMAP Account

  1. Create a new account
  2. In the Setting dialog enter the following information:
    1. Your Name:
    2. Email Address: loginname@yourdomain.com (substitute your real email address)
    3. Incoming mail server (IMAP): www.gogoat.net
    4. Outgoing mail server (SMTP): www.gogoat.net
    5. Username: nickname@yourdomain (substitute your new email username)
    6. Password: ****** (the password you created while 'Setting your password')
    7. Remember password: (your choice)
  3. Click More Settings
  4. Select the General tab
    1. Enter the applicable information
  5. Select the Outgoing Server tab
    1. Check My outgoing server (SMTP) requires authentication
    2. Check Use same settings as my incoming mail server
  6. Select the Advanced tab
    1. Under Incoming server (IMAP), check This server requires an SSL-secured connection (SSL)
    2. Verify that the box next to Incoming server (IMAP) changed to 993
    3. Change the box next to Outgoing server (SMTP) to 587
  7. Click OK
  8. Click Next
  9. Click Finish
  10. Please make certain to change your default account (see below)

Change Your Default Account

  1. Open Outlook
  2. Select Tools > Email Accounts
  3. Select the account you wish to be your default
  4. Click Set as Default
  5. Click Finish